Through the Peppol network you can, in addition to invoices, also exchange response messages with your customers or your suppliers. There are two types of response messages, namely IMR and MLR.
Suppose you send an invoice but, due to a series of unfortunate events, your invoice never reaches your customer. While you are waiting for payment, your customer is waiting for the missing invoice. When you send an invoice through the Peppol network, you know for sure that your invoice has been received by your customer and your customer can let you know immediately whether your invoice is accepted or not.
If you send an invoice through Peppol then your customer can keep you informed of the different successive statuses of your invoice in the processing process. There are 2 types of response messages used namely IMR and MLR.
Via an MLR, your customer can let you know whether your invoice is compliant or not. If your invoice is compliant, your customer will process it further. If your invoice is not compliant, your customer can send you a rejection message via MLR.
VIa an IRM message, your customer can give you detailed feedback on your invoice. Your customer can accept or reject your invoice and sends you that feedback via an IMR. For example, your customer can reject your invoice because the order number is incorrect, via an IMR you receive the reason for rejection. Later your customer can keep you informed about the status of your invoice in the processing via IMR.
Any organization using our Peppol services can choose to register his/her organization to receive/send IMR & MLRs.
Peppol BIS (Business Interoperability Specification) are a set of technical specifications designed to enable seamless and interoperable document exchange within the Peppol network.
UBL stands for Universal Business Language, a standard language for exchanging electronic documents, such as invoices. It is a file in XML format and has .xml as its file extension.
Hermes is a web application developed on behalf of BOSA. Thanks to Hermes, suppliers can send structured electronic invoices to all their Belgian clients, even those who cannot yet process these electronic invoices automatically.
To send an invoice through Peppol, create an account with a Peppol Access Point provider. You know your customer's Peppol identification (PEPPOL ID). You provide your provider with the structured electronic invoice. Your provider delivers your e-invoice to your customer's Peppol Access Point. Your client receives your invoice.
As the name suggests, a Peppol Access Point is your gateway to the Peppol network. It's a service you purchase from a service provider, such as IxorDocs (a certified Peppol Access Point). By using a certified Peppol Access Point, you can easily and securely send and receive e-invoices to and from any organization connected to the Peppol network, regardless of country or industry.
A Peppol ID is a unique number combination just like your phone number in the telecom network. It consists of a Scheme ID (country code) and Participant ID (organization number). In Belgium mainly the KBO number is used as the organization number, in the Netherlands the KVK number. With this number, your organization can be found in the Peppol network and you can safely and efficiently receive and send e-invoices.
Peppol is a secure, international network that allows companies to exchange electronic documents with anyone registered in the network. Peppol stands for Pan-European Public Procurement On-Line.
E-invoicing is the process of automatically creating, sending, receiving and processing invoices in a structured digital format, such as UBL (Universal Business Language). These digital invoices can be transferred directly and securely from one financial system to another, minimizing human intervention and errors. E-invoicing is increasingly becoming the norm in Europe, governments and European institutions are taking strategic initiatives to encourage e-invoicing.
