E-invoicing is the process of automatically creating, sending, receiving and processing invoices in a structured digital format, such as UBL (Universal Business Language). These digital invoices can be transferred directly and securely from one financial system to another, minimizing human intervention and errors. E-invoicing is increasingly becoming the norm in Europe, governments and European institutions are taking strategic initiatives to encourage e-invoicing....
IxorDocs is a cloud-based and AI-driven solution. Through IxorDocs, your organization gains access to the Peppol network and can send invoices and credit notes easily and securely to all Peppol registered organizations such as companies and governments in Belgium and abroad. IxorDocs enables automated processing of outgoing and incoming electronic invoices. IxorDocs offers both an easily integrated and affordable API and a web application.
Efficiency: Invoices can be sent and received in real time, reducing processing time. This results in faster payments and improved cash flow for organizations.
Security: With e-invoicing, you can send and receive your invoices securely through the Peppol network, an international standard for exchanging documents between businesses and governments. The Peppol network ensures that the sender and recipient of the e-invoice are identified and verified, and that your e-invoice cannot be altered or intercepted. So by using e-invoicing, you can reduce the risks of fraud and loss of your invoices.
Cost savings: Eliminating paper invoices and manual processing results in cost savings. Organizations save on printing and postage costs, as well as labor hours that would otherwise be spent manually entering invoice data.
Accuracy and Error Reduction: Minimizes the risk of manual data entry errors, ensuring accurate and reliable billing.
Enhanced Visibility and Control: IxorDocs' user interface provides real-time visibility on the status of your invoices. This transparency enables better tracking, monitoring and management of your invoicing process.
Scalability: Regardless of the size of your organization, you can send and receive invoices electronically.
Faster Approval: Electronic invoices can be approved faster because they are immediately available to the receiving organization.
E-invoicing is a valuable tool for organizations striving for efficiency, cost savings and sustainability. The Belgian Government is playing an active role in the rollout of the Peppol network. The future of business transactions is becoming increasingly digital and e-invoicing is an essential part of this.
Peppol BIS (Business Interoperability Specification) are a set of technical specifications designed to enable seamless and interoperable document exchange within the Peppol network.
UBL stands for Universal Business Language, a standard language for exchanging electronic documents, such as invoices. It is a file in XML format and has .xml as its file extension.
Through the Peppol network you can, in addition to invoices, also exchange response messages with your customers or your suppliers. There are two types of response messages, namely IMR and MLR.
Hermes is a web application developed on behalf of BOSA. Thanks to Hermes, suppliers can send structured electronic invoices to all their Belgian clients, even those who cannot yet process these electronic invoices automatically.
To send an invoice through Peppol, create an account with a Peppol Access Point provider. You know your customer's Peppol identification (PEPPOL ID). You provide your provider with the structured electronic invoice. Your provider delivers your e-invoice to your customer's Peppol Access Point. Your client receives your invoice.
As the name suggests, a Peppol Access Point is your gateway to the Peppol network. It's a service you purchase from a service provider, such as IxorDocs (a certified Peppol Access Point). By using a certified Peppol Access Point, you can easily and securely send and receive e-invoices to and from any organization connected to the Peppol network, regardless of country or industry.
A Peppol ID is a unique number combination just like your phone number in the telecom network. It consists of a Scheme ID (country code) and Participant ID (organization number). In Belgium mainly the KBO number is used as the organization number, in the Netherlands the KVK number. With this number, your organization can be found in the Peppol network and you can safely and efficiently receive and send e-invoices.
Peppol is a secure, international network that allows companies to exchange electronic documents with anyone registered in the network. Peppol stands for Pan-European Public Procurement On-Line.
